Invoice Template for Wedding Planners
Wedding planning involves multiple payments across months of preparation. A professional invoice keeps everything transparent — from initial consultations to the final on-the-day coordination. Our free template is designed for UK wedding planners and coordinators.
Create Your Invoice NowWhat to Include in Your Wedding Planner Invoice
- Your business name, address and contact details
- Client names (both partners) and contact details
- Invoice number and date
- Wedding date and venue
- Package or service type (full planning, partial planning, on-the-day coordination)
- Itemised services (venue sourcing, vendor coordination, timeline creation, styling)
- Third-party vendor costs managed on behalf of the couple
- Deposit paid and remaining balance
- Payment schedule and final due date
Wedding Planner Invoicing Tips
- 1Use staged invoicing — a booking deposit, interim payment 3 months before, and final balance 4 weeks before the wedding.
- 2Clearly separate your planning fee from third-party vendor costs you're managing on behalf of the couple.
- 3Include your cancellation and postponement terms on every invoice, especially post-COVID when clients expect flexibility.
- 4For destination weddings, specify the currency for all charges to avoid confusion.
- 5Build a late payment clause into your terms — weddings have fixed dates and you can't afford to chase payments the week before.
Frequently Asked Questions
How much do wedding planners charge in the UK?
UK wedding planners typically charge £1,500–£3,500 for on-the-day coordination, £3,000–£6,000 for partial planning, and £5,000–£15,000+ for full planning services. Premium planners in London may charge significantly more. Some charge a percentage of the total wedding budget (10–15%).
What's the difference between a deposit and a retainer for wedding planning?
A deposit is typically refundable (or partially refundable) and secures the date. A retainer is non-refundable and compensates the planner for turning away other work on that date. Most UK wedding planners use non-refundable retainers of 25–50% of their fee.
Do wedding planners need to be VAT-registered?
Only if your taxable turnover exceeds £90,000. Many solo wedding planners operate below this threshold. If you do register, you'll add 20% VAT to your fees. Note that any vendor payments you handle on behalf of clients are not part of your turnover.
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