Invoice Template for Bakers
Whether you bake celebration cakes, supply local cafés or run a home bakery business, a professional invoice keeps your orders and finances in order. Our free template is designed for UK bakers — covering ingredients, labour, delivery and allergen information.
Create Your Invoice NowWhat to Include in Your Baker Invoice
- Your business name, food hygiene certificate number and contact details
- Client name and contact information
- Invoice number and date
- Description of baked goods (wedding cake, birthday cake, cupcake order, bread, pastries)
- Quantity, size and flavour details
- Price per item or per order
- Delivery or collection charge if applicable
- Allergen information declaration (required by UK law)
- Total amount due, deposit paid and payment terms
Baker Invoicing Tips
- 1Include your food hygiene certificate level and local authority registration on every invoice — it's a legal requirement for food businesses and builds trust.
- 2Always declare allergens on or alongside your invoice — under UK food law (Natasha's Law), you must provide full ingredient and allergen labelling for prepacked for direct sale foods.
- 3Take a 50% deposit for custom cakes and large orders at the time of booking — cake ingredients are perishable and non-returnable.
- 4Photograph every cake or order before delivery and keep the photo alongside the invoice for your records.
- 5For wholesale or regular café supply, invoice weekly with 7–14 day payment terms to keep cash flow healthy.
Frequently Asked Questions
How much do home bakers charge for a cake in the UK?
UK home bakers typically charge £30–£60 for a standard birthday cake, £80–£150 for a more elaborate design, and £200–£600+ for tiered wedding cakes. Pricing should cover ingredients, time, energy costs and a profit margin. Cupcakes typically cost £2–£4 each for custom orders.
Do home bakers need to register with the council?
Yes. If you prepare, cook or sell food from home in the UK, you must register your premises with your local council at least 28 days before trading. Registration is free. You'll also need a Level 2 Food Hygiene certificate and should follow food safety management procedures.
What allergen information must bakers include on invoices?
Under UK food regulations, you must declare the 14 major allergens (including nuts, gluten, eggs, milk, soya) if present in your products. For prepacked for direct sale items, full ingredient labelling is required under Natasha's Law. Include allergen declarations on or alongside your invoice.
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