Invoice Template for Tutors
Whether you teach GCSE maths, A-level chemistry or primary English, a clear invoice keeps your tutoring business running smoothly. Our free template is designed for private tutors across the UK — just fill in your details, add your sessions and send. No sign-up required.
Create Your Invoice NowWhat to Include in Your Tutor Invoice
- Your full name or business name and contact details
- Student name (or parent/guardian name for minors)
- Invoice number and date
- Subject and level taught (e.g. GCSE Maths, A-Level Physics)
- Date, duration and location of each session (in-person or online)
- Hourly rate and total amount per session
- Any materials or resources charged separately
- Payment terms and due date
- Your preferred payment method (bank transfer, PayPal, etc.)
Tutor Invoicing Tips
- 1Invoice weekly or monthly in batches — chasing payment for individual sessions is inefficient and looks unprofessional.
- 2State your cancellation policy on the invoice (e.g. 24-hour notice required or full fee applies) to avoid disputes.
- 3If you earn over the VAT threshold (currently £90,000), you must register for VAT and add it to invoices.
- 4Keep a log of all sessions with dates and times — HMRC may ask for records if you're investigated.
- 5Offer a small discount for block bookings paid upfront to improve your cash flow.
Frequently Asked Questions
Do private tutors need to send invoices?
Yes. If you're self-employed as a tutor in the UK, you need to keep records of all income for your Self Assessment tax return. Invoices serve as proof of earnings and make your bookkeeping far simpler.
Should I charge VAT as a tutor?
Most private tutors don't need to charge VAT. Tutoring is VAT-exempt when delivered by an individual tutor (not through an agency). However, if you provide other taxable services alongside tutoring, those may be subject to VAT.
How much should a private tutor charge per hour in the UK?
Rates vary by subject, level and location. In 2024, typical UK rates range from £25–£40/hour for GCSE level, £30–£50 for A-Level, and £40–£80+ for specialist or university-level tuition. London rates tend to be higher.
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