Invoice Template for Farmers & Agriculture
From livestock sales to crop supply and contract farming, clear invoices are essential for UK agricultural businesses. Our free template helps farmers, smallholders and agricultural contractors produce professional invoices that satisfy HMRC requirements and buyer expectations.
Create Your Invoice NowWhat to Include in Your Farmer / Agriculture Invoice
- Your farm business name, address and contact details
- Buyer or client name, business name and address
- Invoice number and date
- Description of goods or services (livestock, crops, hay, contract work, machinery hire)
- Quantity, unit price and total per line item
- Delivery or haulage charges
- VAT amount and rate (standard, zero-rated or flat rate)
- HMRC flat rate scheme reference if applicable
- Total amount due, payment terms and bank details
Farmer / Agriculture Invoicing Tips
- 1If you're on the Agricultural Flat Rate Scheme, add 4% to your invoices instead of standard VAT — and clearly mark invoices as flat-rate addition, not VAT.
- 2For livestock sales, include animal identification numbers (ear tag or passport numbers) on the invoice for traceability compliance.
- 3Keep separate invoice sequences for different income streams (crops, livestock, contracting) to simplify your bookkeeping and tax returns.
- 4Invoice promptly after delivery — agricultural buyers expect 30-day terms but prompt invoicing speeds up payment.
- 5Record harvest yields and grades alongside invoices — it helps with future pricing negotiations and HMRC queries.
Frequently Asked Questions
Do farmers need to charge VAT on invoices?
It depends on your VAT scheme. Most farmers are either standard VAT-registered (charging 20% on taxable supplies) or on the Agricultural Flat Rate Scheme (adding a 4% flat-rate addition instead of VAT). Some farm supplies like raw crops and live animals may be zero-rated. Check HMRC guidance for your specific products.
What is the Agricultural Flat Rate Scheme?
The HMRC Agricultural Flat Rate Scheme lets eligible farmers add a 4% flat-rate addition to invoices instead of registering for standard VAT. You can't reclaim VAT on purchases, but the 4% addition compensates for this. It simplifies administration for smaller farm businesses.
What records must farmers keep for HMRC?
Farmers must keep records of all sales and purchases, invoices issued and received, bank statements, stock records, and any government payments (BPS, ELMS). Records must be kept for at least 6 years. If you're in the flat rate scheme, keep flat-rate invoices as proof of the 4% addition.
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