Invoice Template for Couriers
Self-employed couriers need clear invoices that detail deliveries, mileage and charges. Whether you deliver parcels, documents or specialist goods, our free template helps you invoice clients quickly and stay organised for tax time.
Create Your Invoice NowWhat to Include in Your Courier Invoice
- Your business name and contact details
- Client or company name and address
- Invoice number and date
- Dates and times of deliveries
- Collection and delivery addresses
- Type of delivery (standard, same-day, express, fragile)
- Number of items, parcels or pallets
- Rate per delivery or per mile
- Total amount and payment terms
Courier Invoicing Tips
- 1Log every delivery with timestamps, addresses and proof of delivery — it's your best protection in disputes.
- 2If you work for multiple clients, invoice each one separately and keep clear records per client.
- 3Claim mileage as a business expense — HMRC allows 45p per mile for the first 10,000 miles, then 25p per mile.
- 4Consider using a simple spreadsheet or app to track deliveries in real-time, then export to your invoice at the end of the week.
- 5Check your employment status carefully — HMRC's CEST tool can help determine if you're genuinely self-employed or should be treated as an employee.
Frequently Asked Questions
How much do self-employed couriers earn in the UK?
Self-employed couriers in the UK typically earn £12–£18 per hour after expenses for multi-drop work, or charge £1–£3 per mile for direct deliveries. Earnings depend heavily on route efficiency, vehicle costs, and whether you do multi-drop or dedicated runs.
What expenses can couriers claim against tax?
Self-employed couriers can claim fuel or mileage, vehicle insurance, vehicle maintenance and repairs, phone costs (business portion), parking fees, tolls, and any equipment like trolleys or thermal bags. Use actual costs or the simplified mileage rate.
Do couriers need goods-in-transit insurance?
It's strongly recommended. Goods-in-transit insurance covers you if items are lost, stolen or damaged during delivery. Most business clients will require proof of cover before working with you. Policies typically cost £200–£500 per year.
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