Invoice Template for Mechanics
A detailed mechanic invoice builds trust with customers and keeps your garage or mobile mechanic business compliant. Our free template covers parts, labour, diagnostics and everything your customers expect to see.
Create Your Invoice NowWhat to Include in Your Mechanic Invoice
- Your garage or business name and contact details
- Customer name and contact details
- Invoice number and date
- Vehicle details (make, model, year, registration number)
- Odometer reading at time of service
- Description of work carried out
- Parts used with part numbers, quantities and costs
- Labour time and hourly rate
- Total including VAT if applicable
Mechanic Invoicing Tips
- 1Always record the vehicle registration and mileage — it's essential for warranty claims and audit trails.
- 2List OEM part numbers alongside descriptions so customers can verify fair pricing.
- 3If you offer a warranty on parts or labour, state the terms clearly on the invoice (e.g. 12 months/12,000 miles).
- 4For MOT-related repairs, reference the specific MOT failure items you've addressed.
- 5Keep copies of invoices for at least 6 years — HMRC requires this and customers may need them for vehicle history.
Frequently Asked Questions
What should a mechanic's invoice include?
A mechanic's invoice should include the vehicle registration and details, a description of each repair or service performed, parts used with costs, labour hours and rate, VAT (if registered), warranty terms, and total amount due.
How much do mobile mechanics charge per hour in the UK?
Mobile mechanics in the UK typically charge £40–£70 per hour outside London and £50–£90 in London. Garage labour rates range from £50–£100+ per hour depending on the type of work and whether it's a specialist or general workshop.
Do mechanics need to be VAT-registered in the UK?
Only if your turnover exceeds £90,000 in a 12-month period. Many independent and mobile mechanics operate below this threshold. If you are VAT-registered, you must show VAT separately on invoices and submit quarterly returns.
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