Mechanic Invoice Template
Bill your garage work clearly with itemised parts and labour. Whether you run a workshop or a mobile mechanic service, our free invoice generator helps you list each job, part and hour so customers can see exactly what they paid for.
Create Your Invoice NowWhat to Include in Your Mechanic Invoice
- Garage/business name, contact details and VAT number if registered
- Customer name and vehicle details (make, model, reg, mileage)
- Unique invoice number and date of work
- Each job as a line (e.g. front brake pads + discs, full service, diagnostics)
- Parts itemised with part numbers and prices
- Labour hours and your hourly rate
- Consumables (oil, filters, fluids)
- MOT fee if applicable (note: MOT test fee is outside the scope of VAT)
- VAT shown clearly if you're registered
- Total due and payment terms
Mechanic Invoicing Tips
- 1Always record the vehicle reg and mileage on the invoice — it's the customer's service-history record
- 2List parts with part numbers; it builds trust and helps with warranty claims
- 3Separate diagnostics time as its own line so customers see the value of the investigation
- 4If VAT-registered, show the VAT breakdown clearly — many customers are businesses reclaiming it
- 5Offer a brief note on any advisories you spotted — it generates repeat work and shows diligence
Frequently Asked Questions
What should a mechanic's invoice include?
Vehicle details (make, model, reg, mileage), an itemised list of parts with prices, labour hours at your rate, consumables, and VAT if you're registered. The reg and mileage make it part of the car's service history.
Do mechanics charge VAT on labour?
If your garage is VAT-registered (turnover over £90,000), you charge VAT on both parts and labour. The MOT test fee itself is outside the scope of VAT and should be shown separately.
Should I quote before doing repairs?
Yes — give an estimate before starting and contact the customer before doing extra work. Itemising parts and labour on the final invoice avoids disputes over the bill.
Ready to Create Your Mechanic Invoice?
Generate a professional invoice in under 60 seconds. No signup required.
Create Free Invoice