Invoice Template for Childminders
Registered childminders need clear, regular invoices for parents — especially when Tax-Free Childcare or childcare vouchers are involved. Our free template helps you bill accurately for hours, meals, outings and extras.
Create Your Invoice NowWhat to Include in Your Childminder Invoice
- Your name, Ofsted registration number and contact details
- Parent/guardian name and address
- Invoice number and date
- Child's name and age
- Dates and hours of care provided
- Hourly or daily rate
- Additional charges (meals, nappies, outings, consumables)
- Tax-Free Childcare reference or childcare voucher details
- Total amount due and payment method
Childminder Invoicing Tips
- 1Include your Ofsted registration number on every invoice — parents need it to claim Tax-Free Childcare and other government schemes.
- 2Invoice monthly on the same date for consistency — parents budgeting for childcare appreciate predictability.
- 3List meal and consumable charges separately to be transparent, even if they're small amounts.
- 4If parents use Tax-Free Childcare, confirm you're registered with the Childcare Service and include your reference.
- 5Keep attendance records alongside invoices — Ofsted may ask to see them during inspections.
Frequently Asked Questions
How much do childminders charge per hour in the UK?
UK childminder rates typically range from £4–£7 per hour outside London and £6–£10+ in London. Full-time weekly rates (50 hours) are usually £200–£350 outside London and £300–£500+ in London. Rates vary by region, experience and the age of the child.
Can parents use Tax-Free Childcare to pay a childminder?
Yes, provided the childminder is Ofsted-registered (or registered with the relevant body in Scotland, Wales or Northern Ireland). Parents get up to £2,000 per child per year (£4,000 for disabled children) through the government's Tax-Free Childcare scheme.
Do childminders pay tax on their income?
Yes. Childminders are self-employed and must register with HMRC, file a Self Assessment tax return and pay income tax and National Insurance on their profits. You can deduct allowable expenses including a proportion of household bills, food, toys, equipment and insurance.
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