Childminder & Nanny Invoice Template
Parents need clear, professional invoices — especially when claiming Tax-Free Childcare or employer childcare vouchers. This template covers daily/weekly rates, overtime, meals, nappies, outings, and the paperwork that keeps HMRC and Ofsted happy.
Create Your Invoice NowWhat to Include in Your Childminder / Nanny Invoice
- Your name, Ofsted registration number (childminders), and contact
- Parent/guardian name and child's name
- Billing period (weekly or monthly)
- Days attended with daily or hourly rate
- Extra hours / overtime (before 8am, after 6pm, weekends)
- Meals and snacks provided (if charged separately)
- Outings, activities, or consumables (nappies, wipes, craft supplies)
- Tax-Free Childcare reference (if parent uses the government scheme)
- Late collection fee (if applicable)
Childminder / Nanny Invoicing Tips
- 1Invoice weekly for clarity — parents can cross-reference with their Tax-Free Childcare account
- 2State your Ofsted number on every invoice — required for parents claiming government support
- 3Charge a flat daily rate (not hourly) for simplicity — with overtime for extended hours
- 4Include a holiday retainer clause (50% for booked weeks not attended) on your terms
- 5Accept Tax-Free Childcare payments (government tops up 20%) — makes you more competitive
Frequently Asked Questions
How much do UK childminders charge?
£4–£7/hour or £40–£60/day depending on region. London rates are higher. Most childminders charge a flat daily rate inclusive of meals.
Do childminders need to provide invoices?
Yes — parents claiming Tax-Free Childcare need itemised invoices with your Ofsted registration number. Even without government schemes, invoices are required for your self-assessment.
Should I charge when the child is absent?
Most childminders charge a retainer (50% of normal rate) for holidays and planned absences to hold the place. Sick days policy varies — state yours clearly in your contract and on the invoice.
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