Preview
Photographer Invoice Template
Create professional photography invoices with our free invoice generator. Itemise shoot fees, editing hours, travel, print orders, and licensing separately. Whether you shoot weddings, portraits, events, or commercial work, our generator makes billing clients effortless. See example line items below, then create and download your invoice as a PDF.
Template Features
- Separate shoot, editing, and print line items
- Usage licence and rights fields
- Travel and expenses section
- Deposit / retainer tracking
- Download as PDF instantly
- Professional, clean design
Best For
- Wedding photographers
- Portrait photographers
- Event photographers
- Commercial / product photographers
- Freelance photo editors
Example Photography Invoice
Here's what a typical photography invoice might include:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Wedding photography — full day (10 hrs) | 1 | £1200.00 | £1200.00 |
| Photo editing & retouching | 40 | £15.00 | £600.00 |
| Travel to venue | 1 | £45.00 | £45.00 |
| Online gallery hosting (12 months) | 1 | £30.00 | £30.00 |
| High-res digital download licence | 1 | £150.00 | £150.00 |
| Total | £2025.00 | ||
Photography Invoicing Tips
- 1Clearly separate shooting time from editing time so clients see the full scope of work.
- 2Include image usage rights or licence terms on the invoice or attach them separately.
- 3Charge a non-refundable deposit (e.g., 30 %) up front and note the balance due on the final invoice.
- 4Add turnaround time expectations in your payment terms (e.g., 'edited gallery delivered within 4 weeks').
- 5Track mileage and travel as a separate expense line — it's tax-deductible for self-employed photographers.
How to Create Your Invoice
1
Fill in Details
Enter your business and client information in our easy-to-use form.
2
Add Line Items
List your services or products with quantities and rates.
3
Download PDF
Generate and download your professional invoice as a PDF.