Preview
Personal Trainer Invoice Template
Create professional personal training invoices with our free invoice generator. Bill for individual sessions, training packages, nutrition plans, and online coaching. Simple enough to let you focus on training — not paperwork. See example line items and invoicing tips below, then download your invoice as a PDF.
Template Features
- Session and package billing
- Nutrition and meal plan line items
- Client name and programme reference
- Flexible scheduling notes
- Download as PDF instantly
- Mobile-friendly for on-the-go billing
Best For
- Self-employed personal trainers
- Gym-based PTs
- Online fitness coaches
- Group fitness instructors
- Sports performance coaches
Example Personal Training Invoice
Here's what a typical personal training invoice might include:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 1-to-1 personal training session (1 hr) | 8 | £45.00 | £360.00 |
| Customised training programme | 1 | £80.00 | £80.00 |
| Nutrition plan & macros guide | 1 | £60.00 | £60.00 |
| Body composition assessment | 1 | £30.00 | £30.00 |
| Online check-in support (4 weeks) | 1 | £50.00 | £50.00 |
| Total | £580.00 | ||
Personal Training Invoicing Tips
- 1Sell sessions in blocks (e.g., 8 or 12) and invoice up front — it improves cash flow and client commitment.
- 2List each service separately so clients see the value beyond just the gym floor time.
- 3Include cancellation terms on your invoice (e.g., '24-hour notice required or session is charged').
- 4If you're VAT-registered, remember to add VAT — many PTs hit the threshold without realising.
- 5Keep digital copies of all invoices for your self-assessment tax return.
How to Create Your Invoice
1
Fill in Details
Enter your business and client information in our easy-to-use form.
2
Add Line Items
List your services or products with quantities and rates.
3
Download PDF
Generate and download your professional invoice as a PDF.