Preview
Mechanic Invoice Template
Create professional mechanic invoices with our free invoice generator. Itemise labour hours, diagnostic fees, replacement parts, fluids, and MOT preparation charges. Works for independent garages, mobile mechanics, and specialist workshops. See example line items and tips below, then download your invoice as a PDF.
Template Features
- Labour and parts breakdown
- Vehicle registration and mileage fields
- Diagnostic and MOT charges
- Parts with manufacturer references
- Download as PDF instantly
- Clear, garage-friendly layout
Best For
- Independent garages
- Mobile mechanics
- MOT testing centres
- Classic car specialists
- Auto-electricians
Example Motor Mechanic Invoice
Here's what a typical motor mechanic invoice might include:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Full car service (oil, filters, checks) | 1 | £180.00 | £180.00 |
| Diagnostic scan (OBD-II) | 1 | £45.00 | £45.00 |
| Front brake pads (pair, fitted) | 1 | £95.00 | £95.00 |
| Engine oil — 5W-30 fully synthetic (5 L) | 1 | £32.00 | £32.00 |
| MOT preparation & advisory rectification | 1 | £75.00 | £75.00 |
| Total | £427.00 | ||
Motor Mechanic Invoicing Tips
- 1Always include the vehicle registration, make, model, and mileage on the invoice for traceability.
- 2List parts with manufacturer part numbers or OEM references — it builds trust and helps with warranty claims.
- 3Separate labour from parts so customers can see the cost breakdown clearly.
- 4Keep copies of all invoices alongside your job cards for at least 6 years for HMRC records.
- 5If you supply and fit parts, you may need to charge VAT on both labour and parts once over the threshold.
How to Create Your Invoice
1
Fill in Details
Enter your business and client information in our easy-to-use form.
2
Add Line Items
List your services or products with quantities and rates.
3
Download PDF
Generate and download your professional invoice as a PDF.