Gardener & Landscaper Invoice Template
From weekly lawn maintenance to one-off garden transformations, your invoice should be as tidy as the garden you just finished. This template handles hourly jobs, fixed-price landscaping quotes, material costs, and waste disposal — all in one clean PDF.
Create Your Invoice NowWhat to Include in Your Gardener / Landscaper Invoice
- Business name and contact details
- Client name and property address
- Date(s) of work and hours spent
- Services performed (mowing, hedge trimming, weeding, planting, design)
- Materials supplied (plants, compost, turf, paving, fencing)
- Waste disposal or skip hire charges
- Equipment hire (if passed through)
- Payment terms (common: 7–14 days for residential)
Gardener / Landscaper Invoicing Tips
- 1Photograph completed work before leaving — attach to invoice for premium feel
- 2Offer a seasonal maintenance contract (monthly retainer) for recurring income
- 3Separate labour and materials on the invoice — clients expect transparency
- 4For landscaping projects: invoice in stages (deposit, midpoint, completion)
- 5Include 'next visit' date on maintenance invoices — locks in the rebooking
Frequently Asked Questions
Should gardeners charge hourly or per job?
Maintenance (mowing, hedge trimming) is usually hourly (£20–£35/hr UK average). Landscaping projects suit fixed quotes based on scope. Offer both on your invoice template.
Do I charge for materials separately?
Yes — always. List plants, soil, gravel, etc. as separate line items at cost + a reasonable markup (10–20%). Clients appreciate seeing the breakdown.
How do gardeners handle waste disposal?
Either include green waste removal in your hourly rate (simpler) or charge it separately (£10–£30 per load). If you hire a skip, pass the cost through as a line item.
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