Preview
Translator Invoice Template
Create professional translation invoices with our free invoice generator. Bill per word, per page, or per hour for translations, certified documents, proofreading, and interpreting. Supports multiple language pairs and project-based billing. See example line items and tips below, then download your invoice as a PDF.
Template Features
- Per-word, per-page, and hourly billing
- Language pair reference fields
- Certified translation charges
- Proofreading and editing line items
- Download as PDF instantly
- Professional, multilingual-friendly layout
Best For
- Freelance translators
- Certified translation providers
- Interpreters
- Proofreaders and editors
- Localisation specialists
Example Translation Services Invoice
Here's what a typical translation services invoice might include:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Translation — English to French (per word) | 3500 | £0.10 | £350.00 |
| Certified translation (per page, stamped) | 4 | £35.00 | £140.00 |
| Proofreading & editing (per 1,000 words) | 3 | £30.00 | £90.00 |
| Desktop publishing / formatting | 1 | £40.00 | £40.00 |
| Rush surcharge (24-hr turnaround) | 1 | £50.00 | £50.00 |
| Total | £670.00 | ||
Translation Services Invoicing Tips
- 1State the source and target languages, word count, and subject matter on every invoice.
- 2Charge certified translations per page at a fixed rate — clients expect predictable pricing for official documents.
- 3Include a rush surcharge for tight deadlines and note the agreed turnaround time.
- 4If working with agencies, reference their PO number for faster payment processing.
- 5Keep records of all invoices and expenses for self-assessment — translation software licences are deductible.
How to Create Your Invoice
1
Fill in Details
Enter your business and client information in our easy-to-use form.
2
Add Line Items
List your services or products with quantities and rates.
3
Download PDF
Generate and download your professional invoice as a PDF.