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IT Consultant Invoice Template

Create professional IT consulting invoices with our free invoice generator. Bill for hourly consultancy, system setup, troubleshooting, hardware, software licensing, and ongoing maintenance contracts. Whether you're an independent IT consultant or managed service provider, see example line items and tips below, then download your invoice as a PDF.

Template Features

Hourly and project-based billing
Hardware and software line items
Maintenance contract tracking
Client reference and ticket numbers
Download as PDF instantly
Professional, tech-ready layout

Best For

Independent IT consultants
Managed service providers (MSPs)
IT support engineers
Network and infrastructure specialists
Cybersecurity consultants

Example IT Consulting Invoice

Here's what a typical it consulting invoice might include:

Description	Qty	Rate	Amount
IT consultancy (per hour)	6	£85.00	£510.00
Server setup & configuration	1	£350.00	£350.00
Network troubleshooting & repair	1	£150.00	£150.00
Microsoft 365 Business licence (annual, per user)	5	£100.00	£500.00
Monthly maintenance contract	3	£200.00	£600.00
Total			£2110.00

IT Consulting Invoicing Tips

1Use support ticket or job reference numbers on invoices so clients can match billing to specific issues.
2Separate hardware/software costs from labour — clients expect transparency and may reclaim VAT separately.
3For maintenance contracts, invoice monthly or quarterly in advance with a clear scope of what's included.
4Track your hours with time-tracking software and attach a timesheet summary to the invoice.
5Include your professional certifications (e.g., Microsoft, Cisco, CompTIA) on invoices for credibility.