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Courier Invoice Template
Create professional courier invoices with our free invoice generator. Bill for delivery fees, mileage, parcel handling, same-day surcharges, and waiting time. Simple enough to use between drops. Whether you run a van, bike, or car courier service, see example line items and tips below, then download your invoice as a PDF.
Template Features
- Per-delivery and mileage billing
- Parcel size and weight categories
- Collection and delivery addresses
- Same-day and urgent surcharges
- Download as PDF instantly
- Quick to fill in on the go
Best For
- Self-employed couriers
- Van delivery drivers
- Bike couriers
- Same-day delivery services
- Multi-drop delivery operators
Example Courier Services Invoice
Here's what a typical courier services invoice might include:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| Standard parcel delivery (local, < 10 miles) | 8 | £12.00 | £96.00 |
| Same-day urgent delivery surcharge | 2 | £15.00 | £30.00 |
| Long-distance delivery (50+ miles) | 1 | £65.00 | £65.00 |
| Waiting time (per 15 min) | 4 | £8.00 | £32.00 |
| Mileage — additional miles (per mile) | 40 | £0.45 | £18.00 |
| Total | £241.00 | ||
Courier Services Invoicing Tips
- 1Use HMRC's approved mileage rate (45p per mile for the first 10,000 miles) when billing mileage to clients.
- 2Log every delivery with collection/drop addresses, times, and parcel details for your records.
- 3Charge waiting time as a separate line item — it protects your earnings when clients aren't ready.
- 4Invoice weekly or fortnightly for regular business clients to keep admin manageable.
- 5Keep fuel receipts and vehicle maintenance records — they're essential for self-assessment deductions.
How to Create Your Invoice
1
Fill in Details
Enter your business and client information in our easy-to-use form.
2
Add Line Items
List your services or products with quantities and rates.
3
Download PDF
Generate and download your professional invoice as a PDF.