Invoice Template for Painters & Decorators
A clear, itemised invoice is essential for painters and decorators. It shows clients exactly what they're paying for and keeps your records straight for HMRC. Our free template covers materials, labour and everything in between.
Create Your Invoice NowWhat to Include in Your Painter & Decorator Invoice
- Your business name, address and contact details
- Client name and property address
- Invoice number and date
- Detailed description of work (rooms painted, surfaces prepared, wallpaper hung)
- Paint and materials used with quantities and costs
- Labour (days or hours worked and your rate)
- Preparation work (filling, sanding, priming)
- Any additional charges (access equipment hire, waste disposal)
- Payment terms, total and bank details
Painter & Decorator Invoicing Tips
- 1Always separate materials from labour — clients can then see the cost of paint and supplies vs. your time.
- 2Specify paint brands and colours used on the invoice — clients appreciate the reference for future touch-ups.
- 3For jobs over £500, consider a staged payment structure: deposit, interim payment and final balance.
- 4Take before-and-after photos of every job — they're useful for disputes and great for your portfolio.
- 5If working on a construction site for a VAT-registered contractor, the CIS (Construction Industry Scheme) or reverse charge VAT rules may apply.
Frequently Asked Questions
How much do painters and decorators charge per day in the UK?
Day rates typically range from £150–£250 outside London and £200–£350+ in London. Rates depend on experience, the complexity of the work and the property type. Some decorators charge per room instead, typically £150–£400 for an average-sized room.
Should painters and decorators charge for materials separately?
Yes, it's standard practice to list materials as separate line items. This shows the client exactly what was purchased and at what cost. Many decorators add a 10–15% markup on materials to cover the time spent sourcing them.
Do painters and decorators need to be CIS-registered?
If you do work for a contractor in the construction industry, you should register with HMRC's Construction Industry Scheme (CIS). The contractor will deduct tax from your payments. If you only work directly for homeowners, CIS doesn't apply.
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