Painter & Decorator Invoice Template
Whether you're rolling emulsion in a new-build or stripping wallpaper in a Victorian terrace, your invoice should be as clean as your cutting-in. This template covers room-by-room pricing, materials, prep work, exterior jobs, and the extras that always come up mid-project.
Create Your Invoice NowWhat to Include in Your Painter & Decorator Invoice
- Business name and contact details
- Client name and property address
- Room-by-room or area breakdown (e.g. 'Living room — walls + ceiling')
- Prep work listed separately (filling, sanding, sugar-soaping, masking)
- Paint and materials with quantities and cost (per tin/roll)
- Labour: days or hours × rate
- Access equipment hire (scaffolding, tower, cherry picker) if applicable
- Waste disposal (old wallpaper, paint tins)
- Payment terms (deposit + balance on completion is standard)
Painter & Decorator Invoicing Tips
- 1Always quote room-by-room, not a single lump sum — clients understand the value better
- 2Take 25% deposit before buying materials — covers your outlay
- 3Photograph each room before and after — attach to the invoice for professionalism
- 4For exterior work: state weather-dependent scheduling in your terms
- 5Itemise paint separately — clients often want to know what brand/colour was used for touch-ups later
Frequently Asked Questions
How do painters charge — per room or per day?
Both. Small jobs (one room) suit per-room fixed quotes (£150–£400 depending on size). Larger projects suit day rates (£150–£250/day). Always include materials separately.
Should I charge for prep work?
Absolutely — prep is often 50% of the job. List it separately (filling cracks, sanding, removing wallpaper). Clients who see prep itemised understand why the job costs what it does.
Do painters supply the paint or does the client?
Either way works. If you supply, list each tin with the brand, colour code, and price. If client supplies, note 'Client-supplied materials' on the invoice so there's no confusion.
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