Free UK Invoice Template (Word, PDF & Google Docs)

Getting paid on time starts with a clear, professional invoice. Whether you are a sole trader sending your first bill or a growing business raising VAT invoices, our free UK invoice template gives you everything you need to invoice clients correctly — and compliantly. It works in Microsoft Word, Google Docs and PDF, so you can start straight away with no design skills required.

Every version is laid out to follow standard UK invoicing conventions, so your invoices look professional, read clearly and include all the details HMRC and your clients expect to see.

What the template includes

• Your business details — name, address and contact information
• A unique invoice number for easy tracking and record-keeping
• Invoice date and payment due date
• Your client's name and billing address
• An itemised list of products or services, with quantities and unit prices
• Subtotal, VAT and total fields (VAT row can be removed if you are not registered)
• Payment terms and accepted payment methods
• Your bank details — sort code, account number and account name
• Space for your logo so invoices match your brand

How to fill it in

1. Add your business details. Enter your trading name, address and contact email at the top. If you are VAT registered, include your VAT registration number.
2. Set an invoice number. Use a simple sequential system such as INV-001, INV-002. Never repeat a number — HMRC requires unique invoice references.
3. Enter the dates. Add the invoice date and calculate the payment due date based on your terms (for example, 14 or 30 days).
4. List your work. Describe each product or service on its own line, with quantity, unit price and line total.
5. Add totals and VAT. The template calculates the subtotal automatically. If you are VAT registered, apply the correct VAT rate (usually 20%) and show it as a separate line.
6. Add payment details and send. Include your bank details and payment terms, save as a PDF, and email it to your client.

Sole trader invoice vs VAT invoice: what's the difference?

If you are not VAT registered (which applies to many sole traders and small businesses under the VAT threshold), you send a standard invoice. You should not charge VAT or show a VAT line, and you must not display a VAT registration number you do not have. Our sole trader invoice template UK version removes the VAT fields entirely for a clean, simple bill.

If you are VAT registered, you must issue a VAT invoice that additionally includes your VAT registration number, the VAT rate applied to each item, the VAT amount charged, and the total amount payable including VAT. The VAT invoice template version includes all of these fields so you stay compliant with HMRC requirements. Choose the version that matches your registration status — you can switch as your business grows.

Get the editable template

Enter your email below to get the editable Word and Google Docs versions delivered straight to your inbox. You will be able to customise colours, add your logo and reuse the template for every client.

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We will send the template right away. No spam — just occasional tips for UK freelancers on getting paid faster.

Tired of editing a template by hand every time?

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Frequently asked questions

Is this invoice template really free? Yes. Enter your email and we will send you the editable Word and Google Docs versions at no cost. You can use them for as many clients and invoices as you like.

Do I need to charge VAT on my invoices? Only if you are VAT registered. Most sole traders under the VAT registration threshold do not charge VAT and should use the standard (non-VAT) template. If you are registered, use the VAT invoice version and include your VAT number.

Can I edit the template in Google Docs? Absolutely. We provide both a Microsoft Word file and a Google Docs version, so you can edit in whichever tool you prefer, then export to PDF before sending.