Preview
Catering Invoice Template
Create professional catering invoices with our free invoice generator. Itemise per-head charges, menu packages, staffing, equipment hire, and delivery. Works for weddings, corporate events, private parties, and regular meal services. See example line items and tips below, then create your invoice and download it as a PDF.
Template Features
- Per-head and package pricing
- Staff and equipment hire lines
- Event date and venue fields
- Deposit and balance tracking
- Download as PDF instantly
- Professional event-ready layout
Best For
- Wedding caterers
- Corporate catering services
- Private event caterers
- Food truck operators
- Meal prep businesses
Example Catering Services Invoice
Here's what a typical catering services invoice might include:
| Description | Qty | Rate | Amount |
|---|---|---|---|
| 3-course dinner package (per head) | 80 | £45.00 | £3600.00 |
| Canapé reception (per head) | 80 | £12.00 | £960.00 |
| Waiting staff (per person, 8 hrs) | 4 | £120.00 | £480.00 |
| Table linen & crockery hire | 1 | £200.00 | £200.00 |
| Delivery & setup | 1 | £150.00 | £150.00 |
| Total | £5390.00 | ||
Catering Services Invoicing Tips
- 1Always take a deposit (typically 25–50 %) at booking and clearly mark it on the final invoice.
- 2Use per-head pricing for food and drink to make it easy for clients to adjust guest numbers.
- 3Itemise staffing and equipment hire separately — clients expect transparency on event costs.
- 4Include the event date, time, and venue address for your records and the client's reference.
- 5Note dietary accommodation costs separately if special menus (vegan, gluten-free) incur extra charges.
How to Create Your Invoice
1
Fill in Details
Enter your business and client information in our easy-to-use form.
2
Add Line Items
List your services or products with quantities and rates.
3
Download PDF
Generate and download your professional invoice as a PDF.